A Company Representative will serve as the point of contact for Client and must be present for any visits to the Premises by Client and/or Client’s vendors (such as caterers, florist, photographers, etc.) who need to preview the Premises prior to the Event Rental Term. Such visits must be scheduled in advance at a date and time mutually agreed upon by the Parties.
The Company Representative may enter and exit the Premises during the course of the Event Rental Term.
In consideration for Client’s use of the Premises, Client agrees to pay Company a total Rental Fee of (“Rental Fee”) as follows:
50% of the Rental Fee is due upon signing of Agreement (“Initial Payment”). Client understands that Company must receive the Initial Payment and a signed copy of Agreement in order to reserve the Premises for the Event Rental Term requested by Client. The deposit is non refundable.
Remaining balance of the Rental Fee is due no later than 30 calendar days prior to the Arrival Date.
Any additional costs or fees that arise will be due no later than 30 calendar days before the Arrival Date or as otherwise indicated on the invoice.
Client will pay Company a Security Deposit of $1,000.00 at the time of signing Agreement.
-Refund of Security Deposit
At the conclusion of Client’s Event Rental Term, Company will review any damages to the Premises or Property (including, but not limited to damages to plants, décor, furnishings, and other items provided by Company and used by Client).
Within 5 business days after the Departure Date, Company will provide Client an itemized written statement of the reason for, and the dollar amount of, any of the Security Deposit retained by the Company, along with a check for any Security Deposit balance. The Security Deposit will be returned to Client less any cost of repair of damages to the Property or Premises, the cost of cleaning and restoring the Property or Premises to the same condition as it was delivered to Client, the cost of remedying any default by Client, and any other amount due under the terms of this Agreement.
All vendors must be pre-approved, in writing, by Company no later than 30 calendar days prior to the Arrival Date. Any caterers and/or outside vendors, companies, and/or institutions must be property licensed and must provide a copy of their Certificate of Insurance to Company, naming the Company as an additional insured prior to the Arrival Date.
Client is responsible for delivery, setup and pickup of all decorations, equipment and supplies which must take place on slotted Date and Time that was agreed upon. Requests to setup prior to the Arrival Date and Time and/or requests to pick up after the Departure Date and Time are within the sole discretion of the Company and Client understands that Client may incur additional fees if such requests are accommodated. Company personnel will not act as the agent of Client for delivery, or pickup.
Client shall not make any alterations, improvements or additions to the Premises or any other portion of the Property. Client shall properly use and operate all equipment and power supplies on the Premises and shall not cause any damage or injury to the Premises, the Property or the improvements thereon.
The Premises will be delivered to Client in a neat and clean condition. Before the Departure Date and Time, Client shall restore the Premises to a neat and clean condition, free and clear of all personal property, and shall return the Property and Premises to Company in the same condition as received, free and clear of any damage or injury. Client shall remove and properly dispose of all rubbish, garbage and waste. If Client does not leave the Property and Premises in such condition, Company may clean up and/or repair the Property and Premises and charge the expense of such cleaning and repairing to Client.
No confetti, glitter, birdseed, potpourri, and/or rice are permitted on inside of Property.
No open flames, firearms or fireworks are permitted on the Property and/or Premises, inside or out, including sparklers.
Nails or screws to affix decorations to a building, walls, trees, fences and improvements are not permitted. Nails, tacks and staples may not be used on any surfaces, including floors. Decorations may not be hung from light fixtures, ceiling fans or lamps. The only adhesive material allowed on the walls is masking tape, duct tape, and painter’s tape. Transparent tape or double stick tape is not allowed. All decorations must be removed before the Departure Date and Time without leaving damages.
Parking is permitted only in the designated areas on the Property.
Security services are the sole responsibility of the Client.
All children must be accompanied by an adult while on the Property and Premises and they are the sole responsibility of their parents and guardians. Children are not allowed to roam freely on the Property without adult supervision.
Animals are not allowed on the Property or Premises (with the exception of service animals).
No more than 200 people (inclusive of Client’s guests, vendors, or other invitees) can be on the Property and Premises at any given time. If the actual number of people on the Property and Premises is greater, Company reserves the right to ask individuals to leave the Property and Premises and/or charge Client additional fees.
The Property and Premises are a drug-free facility at all times. Drug use is prohibited at all times anywhere in, around or on the grounds of the Property and Premises. No Smoking inside.
Self-service bars are not permitted. All alcoholic beverage must be served by a licensed and insured caterer or bar service. Client may not serve alcohol to minors on the Premises at any time. Client agrees, for everyone’s safety, to ensure alcoholic beverages are consumed in a responsible manner. Company personnel reserves the right, in its exclusive discretion, to expel anyone who in its judgment is intoxicated or under the influence of alcohol or drugs, or who shall in any manner do or participate in any act jeopardizing the rights, use permit, or insurability of Company or the safety of its personnel, guests, Property or Premises.
No flammable, volatile or hazardous materials are permitted on the Property and Premises, including, but not limited to guns, firearms, fireworks, and open flames.
Client agrees to comply with all applicable City, County, State, and Federal laws and shall conduct no illegal act on the Property and Premises.
Compliance with Local Noise Ordinance
The Client agrees to comply with any noise ordinances including those which prohibit “disturbing the peace.”
If Client wishes to reschedule the Event Rental Term to a new date, written notice must be given to the Company of Client’s intention to reschedule the Event Rental Term and if known, identify the new date (hereinafter, “Rescheduled Event Rental Term”). Client understands that the Company cannot guarantee the availability of the Premises or the corresponding rental fee amount for the Rescheduled Event Rental Term. If the Premises is available for the Rescheduled Event Rental Term, Client may incur additional fees to rent the Premises. At Company’s discretion, the Parties may enter into a separate written agreement or modify Agreement to reflect the Rescheduled Event Rental Term.
If the Premises is not available for the Rescheduled Event Rental Term and/or if it is available, but on terms that Client does not accept, then it will be treated as a Termination by the Client, as stated herein, on the date the Company received written notice of Client’s intention to reschedule the Event Rental Term.
Either party, without cause, may terminate this Agreement by delivering 30 calendar days written notice to the other party.
Clients understands that the Company has likely declined other events in order to reserve the Premises for Client’s Event Rental Term. Therefore, if Client terminates this Agreement, Client understands that there are no refund of Deposit. Company, however, will refund the Security Deposit received by Company to Client.
If Company terminates this Agreement for any reason other than Client’s violation of the terms of this Agreement, 100% of the Rental Fee received from the Client and the full Security Deposit received from the Client will be refunded.
If Company terminates this Agreement due to Client’s breach of the terms of this Agreement, then the Company, in its sole discretion, may retain the Rental Fee and Security Deposit with no refund and any outstanding balances will be due immediately upon request.
The Property and Premises are provided to Client on an as-is condition.
Client understands that from time-to-time Company may need to make improvements to the Property and/or Premises which may or may not interfere with Client’s use of the Property and/or Premises. If after executing this Agreement, Company determines, in its sole discretion, that the Property and/or Premises are unfit for Client’s use during the Event Rental Term, then it will be treated as a Termination by the Company.
The Company is not responsible for lost, stolen or abandoned items belonging to the Client, its guests, vendors, or invitees. All personal property left in, upon or about the Property and/or Premises after the Departure Date and Time shall be deemed to be abandoned and Company may, in its discretion, dispose of the same. Any cost of disposing abandoned property will be deducted from Client’s Security Deposit.
Client is responsible for his/her own conduct and the conduct of any of its agents, contractors, employees, guests, vendors, invitees or others entering the Property and/or Premises on Client’s behalf, and shall enforce the terms and conditions set forth in this Agreement.
If more than one Client enters into this Agreement, the obligations are joint and several; each Client is individually, as well as jointly liable for full performance of all agreed terms and payment of all sums required herein.
Client voluntarily and freely assumes all risks and dangers that may occur pursuant to its use of and participation in activities on the Property and/or Premises, including the risk of injury, death or property damage.
Client hereby agrees, on behalf of Client, its heirs and its personal representatives, to fully and forever discharge and release the Company, its respective partners, agents, operators, managers, employees, and representatives (“Released Party”) from any and all claims Client may have or hereinafter have for any injury, temporary or permanent disability, death, damages, liabilities, expenses and/or causes of action, now known or hereinafter known in any jurisdiction in the world, attributable or relating in any manner to Client entry upon and use of the Property and Premises, whether caused by the negligence of the Released Party or by any other reason. Client acknowledges and agrees that this release is intended to be, and is, a complete release of any responsibility of the Released Party for any and all personal injuries, temporary or permanent disability, death, and/or property damage sustained by Client while on or using the Property and/or Premises.
Client agrees to indemnify, hold harmless and defend the Company from and against any and all liability, claims, costs and expenses (including reasonable attorneys’ fees and court costs) which the Company may incur or pay as a result of death or injury to any person, destruction or damage to any property, or violation of any law, regulation or order of a court of law or governmental entity which arises out of Client’s Event or Client’s use of the Property or Premises, including but not limited to a breach of this Agreement or the negligent or willful act or omission of the Client, and/or Client’s guests, vendors, invitees.
All notices, requests, claims, demands and other communications between the parties shall be in writing. All notices shall be given (a) by delivery in person, (b) by a nationally recognized next day courier service, (c) by first class, registered or certified mail, postage prepaid, or (d) electronic mail. Delivery shall be made to the address or electronic mail address, as appropriate, of the party specified in this Agreement or such other address or electronic mail address as either party may specify in writing. Such notice shall be effective upon (a) the receipt by the party to which notice is given or (b) on the third day following mailing, whichever occurs first.
This Agreement may be modified or amended if the amendment is made in writing and is signed by all parties.